Graduate Application Process

 

Asking for letters of recommendation

 

Who should I ask?
  • Graduate programs require three letters of recommendation and usually allow an optional fourth letter.  Therefore, you should pick 3-4 people that you have good, strong relationships with.  Typically students ask professors they have researched with or who have taught many of their classes.  Mentors, advisors, or employers are also good options.  Basically you want to choose people who know how you work and interact in lab, classroom, and work settings.
  • Don't rule out a professor just because you didn't get a good grade in his or her class. There is more to a student than the grade they get at the end of the semester, and your professors know that. If you feel confident that a certain teacher knows you and your work well, then go for it. In the end, it might be that they write the most convincing letter!
  • If you have three strong choices, but cannot think of an equally strong fourth, then forget about the last letter.  It will only hurt you to have a weak letter thrown in with three strong ones.
  • Make sure you give your potential recommenders an out: ask if they are comfortable writing you a letter. That way, if someone doesn't feel that they can write you a really strong letter, then they will have the option to pass without feeling a strong obligation. If they say they won’t be able to, then don’t get discouraged - have backup people that you can ask.  Also be thankful if someone honestly says they can’t write you a letter, as no letter is far better than a weak one.
  • If you have a well-established relationship with a professor or someone else that has connections to faculty in programs or schools that you are interested in, it is a good idea to ask them to write you a letter.  Connections can be very important and can give you an extra boost.  Schools will choose you over an equally qualified candidate if they have a letter praising you from someone they know.
When should I ask?
  • It is very important that you give your recommenders ample time to complete their letters.  Asking a month or two ahead is a good idea in case they are very busy.  For example, if you are aiming to get your applications in November, start asking for letters in September. 
  • It is smart to send follow up emails reminding your recommenders about the due dates for your programs.

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What should I provide my recommenders?
  • You will want to create a power-packet for all your recommenders.  This packet will contain information that will be extremely useful for your recommenders.  It should include:
    • Your personal statement (or a draft)
    • A list of all the programs you are applying to and their due dates
    • A copy of your transcript
    • A graded sample of your writing (a lab report is a good example)
    • Addressed and stamped envelopes to all your programs (unless the letters are to be submitted online)
    • Your resume or CV, which details your research experience, accomplishments in college, extracurricular activities, and educational awards
    • Any recommendation forms required by your programs 
  • By giving them this packet, your recommenders will not only be impressed by how on top of things you are, but will be able to produce a more detailed and personal letter.

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Should I waive my rights?
  • Every application will ask if you would like to waive your rights to read your letters of recommendation.  It is to your advantage to waive your right. 
    • Your recommenders will be more comfortable knowing that you will not be reading what they are writing and will thus be more honest. 
    • Admissions committees will place more weight on your letters if you haven’t read them.

     

Don’t forget to thank!
  • Besides the occasional reminder/thank you emails, you should send a nice thank you after all your applications are in. 
  •  You should also keep your recommenders updated on where you are accepted and where you decide to go. 

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